Medical records clerk
Also known as: medical note summariser, health records staff member, health records clerk, patients records assistant, medical records assistant, medical records filing clerk
About this occupation
Medical records clerks organise, keep up-to-date and archive patients` records for medical staff availability. They transfer medical information from a patient’s paper records to an electronic template.
Essential skills and knowledge
- database
- work in multidisciplinary health teams
- medical terminology
- use electronic health records management system
- medical informatics
- archive healthcare users' records
- display medical problems
- comply with quality standards related to healthcare practice
- process data
- follow clinical guidelines
- perform clinical coding procedures
- maintain healthcare user data confidentiality
Typical tasks and preparation
From the related US occupation profile Medical Records Specialists (O*NET 29-2072.00). Linked by an official crosswalk: related, not identical; details vary by country.
- Protect the security of medical records to ensure that confidentiality is maintained.
- Review records for completeness, accuracy, and compliance with regulations.
- Scan patients' health records into electronic formats.
- Release information to persons or agencies according to regulations.
- Enter data, such as demographic characteristics, history and extent of disease, diagnostic procedures, or treatment into computer.
- Maintain or operate a variety of health record indexes or storage and retrieval systems to collect, classify, store, or analyze information.
- Preparation
- Job Zone 3 of 5
- Interests
- Conventional, Investigative, Social
Top skills: Reading Comprehension, Critical Thinking, Active Listening, Writing, Speaking, Time Management
US median pay: US$51,140 a year (2025), 194,720 employed. Source: U.S. Bureau of Labor Statistics, Occupational Employment and Wage Statistics.
Subjects this work relies on
How important each subject's knowledge is in the job itself, rated by people doing it (1 to 5).
- English or Literature in EnglishO*NET: English LanguageVery important (4.1)
- Computer StudiesO*NET: Computers and ElectronicsVery important (3.5)
- Business Studies or EntrepreneurshipO*NET: Administration and ManagementImportant (3.3)
O*NET data describe work in the United States; requirements differ by country. This page includes information from the O*NET 31.0 Database by the U.S. Department of Labor, Employment and Training Administration (USDOL/ETA). Used under the CC BY 4.0 license. O*NET is a trademark of USDOL/ETA. CareerProof Global has modified all or some of this information; USDOL/ETA has not approved, endorsed, or tested these modifications.
Preparation needed
Job Zone Three: Medium Preparation Needed
- Education
- Most occupations in this zone require training in vocational schools, related on-the-job experience, or an associate's degree.
- Experience
- Previous work-related skill, knowledge, or experience is required for these occupations. For example, an electrician must have completed three or four years of apprenticeship or several years of vocational training, and often must have passed a licensing exam, in order to perform the job.
- Training
- Employees in these occupations usually need one or two years of training involving both on-the-job experience and informal training with experienced workers. A recognized apprenticeship program may be associated with these occupations.
O*NET data describe work in the United States; requirements differ by country. This page includes information from the O*NET 31.0 Database by the U.S. Department of Labor, Employment and Training Administration (USDOL/ETA). Used under the CC BY 4.0 license. O*NET is a trademark of USDOL/ETA. CareerProof Global has modified all or some of this information; USDOL/ETA has not approved, endorsed, or tested these modifications.
Related occupations
Occupations O*NET links to this one by similar work, skills and knowledge.
- Health Information Technologists and Medical Registrars
- Medical Assistants
- File Clerks
- Patient Representatives
- Document Management Specialists
- Health Informatics Specialists
- Statistical Assistants
- Pharmacy Technicians
O*NET data describe work in the United States; requirements differ by country. This page includes information from the O*NET 31.0 Database by the U.S. Department of Labor, Employment and Training Administration (USDOL/ETA). Used under the CC BY 4.0 license. O*NET is a trademark of USDOL/ETA. CareerProof Global has modified all or some of this information; USDOL/ETA has not approved, endorsed, or tested these modifications.