Defence administration officer
Also known as: administration manager of defence, civil servant, administration officer of defence, defence administration manager
About this occupation
Defence administration officers perform managerial duties and administrative tasks in defense institutions, such as maintenance of records, management of staff, and handling of accounts.
Essential skills and knowledge
- ensure compliance with policies
- document management
- manage accounts
- military logistics
- budgetary principles
- military code
- manage staff
- personnel management
- accounting techniques
- recruit employees
- manage administrative systems
- keep task records
Typical tasks and preparation
From the related US occupation profile Administrative Services Managers (O*NET 11-3012.00). Linked by an official crosswalk: related, not identical; details vary by country.
- Prepare and review operational reports and schedules to ensure accuracy and efficiency.
- Set goals and deadlines for the department.
- Acquire, distribute and store supplies.
- Analyze internal processes and recommend and implement procedural or policy changes to improve operations, such as supply changes or the disposal of records.
- Conduct classes to teach procedures to staff.
- Plan, administer, and control budgets for contracts, equipment, and supplies.
- Typical education (US)
- High School Diploma or the equivalent (such as a GED)
- Preparation
- Job Zone 3 of 5
- Interests
- Enterprising, Conventional, Social
Top skills: Reading Comprehension, Active Listening, Time Management, Speaking, Writing, Critical Thinking
US median pay: US$114,130 a year (2025), 263,960 employed. Source: U.S. Bureau of Labor Statistics, Occupational Employment and Wage Statistics.
Subjects this work relies on
How important each subject's knowledge is in the job itself, rated by people doing it (1 to 5).
- Business Studies or EntrepreneurshipO*NET: Administration and ManagementVery important (4.2)
- English or Literature in EnglishO*NET: English LanguageVery important (4.0)
- Computer StudiesO*NET: Computers and ElectronicsImportant (3.4)
- Mathematics or StatisticsO*NET: MathematicsImportant (3.3)
O*NET data describe work in the United States; requirements differ by country. This page includes information from the O*NET 31.0 Database by the U.S. Department of Labor, Employment and Training Administration (USDOL/ETA). Used under the CC BY 4.0 license. O*NET is a trademark of USDOL/ETA. CareerProof Global has modified all or some of this information; USDOL/ETA has not approved, endorsed, or tested these modifications.
Preparation needed
Job Zone Three: Medium Preparation Needed
- Most common education (US)
- High School Diploma or the equivalent (such as a GED)
- Education
- Most occupations in this zone require training in vocational schools, related on-the-job experience, or an associate's degree.
- Experience
- Previous work-related skill, knowledge, or experience is required for these occupations. For example, an electrician must have completed three or four years of apprenticeship or several years of vocational training, and often must have passed a licensing exam, in order to perform the job.
- Training
- Employees in these occupations usually need one or two years of training involving both on-the-job experience and informal training with experienced workers. A recognized apprenticeship program may be associated with these occupations.
O*NET data describe work in the United States; requirements differ by country. This page includes information from the O*NET 31.0 Database by the U.S. Department of Labor, Employment and Training Administration (USDOL/ETA). Used under the CC BY 4.0 license. O*NET is a trademark of USDOL/ETA. CareerProof Global has modified all or some of this information; USDOL/ETA has not approved, endorsed, or tested these modifications.
Related occupations
Occupations O*NET links to this one by similar work, skills and knowledge.
- First-Line Supervisors of Office and Administrative Support Workers
- General and Operations Managers
- Executive Secretaries and Executive Administrative Assistants
- Project Management Specialists
- Document Management Specialists
- Compliance Managers
- First-Line Supervisors of Non-Retail Sales Workers
- Facilities Managers
- Human Resources Specialists
- Human Resources Managers
O*NET data describe work in the United States; requirements differ by country. This page includes information from the O*NET 31.0 Database by the U.S. Department of Labor, Employment and Training Administration (USDOL/ETA). Used under the CC BY 4.0 license. O*NET is a trademark of USDOL/ETA. CareerProof Global has modified all or some of this information; USDOL/ETA has not approved, endorsed, or tested these modifications.